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2025 Exhibitor Kit
To ensure a minimal footprint, the Northwest Flower & Garden Festival does not mail the Exhibitor Kit.
You will receive show information and updates through email and the show website.
Please carefully review this page as it will save you time, money, and hassles.
This page is updated as new information becomes available.
REQUIRED READING & FORMS
2025 EXHIBITOR MANUAL
Click here for the rules and regulations. It can save you time, money, and hassles.
The more informed you are, the smoother and successful things will go!
SHOW EXPECTATIONS:
- Exhibitors are REQUIRED to have floor covering in their booth (excluding the Plant Market and Garden Artisan carpet area). You can order carpet from the show decorator or bring your own
flooring materials.
- All exhibit spaces will have 8 feet tall black drape back and side walls. This means all booths will be separated with 8 feet tall black drape.
- Additional booth lighting is strongly recommended. You can order electrical through the venue or bring battery-operated lighting.
- Tables must be professionally skirted (no plastic) with floor-length skirting on all four sides. Any and all stored items, ranging from inventory to personal effects, must be stored completely out of sight. Storage spaces are available for
purchase, if needed. Please email greenaned@mpeshows.com.
- Non-garden exhibitors will be asked to decorate their booth with extra plant or floral material.
Take a look at our Booth Inspiration page for ideas on how to display at the Festival.
Show Facility
Seattle Convention Center
705 Pike Street
Seattle, WA 98101
206.694.5000
seattleconventioncenter.com
On-Site Show Office
Room 401, Hall 4C
206.231.0140
The show team will maintain an on-site office from February 15 - 24, 2025, staffed all hours of move-in, move-out, and show days.
SCC Exhibitor Services
You are responsible for ordering any and all exhibitor services that you require for your booth display.
Exhibitors can order the following temporary utilities through the Seattle Convention
Center:
- Electricity (click here for acceptable portable power devices)
- Internet (Wi-Fi)
- Water and water drainage
- Phone service & more
DISCOUNT DEADLINE: January 24, 2025
For questions or assistance, please contact your SCC Exhibitor Services Representative:
206-694-5015
exhibitor.services@seattleconventioncenter.com
Food Sampling and/or Beverage Distribution
ARAMARK has the exclusive food and beverage rights within the Seattle Convention Center. Exhibitors requesting to serve, offer, or sample F&B items must have prior approval from Show Management and Exhibitor Services.
In accordance with the new guidelines and regulations established by Aramark, the Seattle Convention Center Concessionaire, no food items or products may be sold for on-site consumption. Should any food products be allowed for sale at the event, they must be sealed and packaged in quantities weighing at least 2 lbs. All companies must coordinate with Exhibitor Services to submit a sampling form and provide evidence of packaging and quantity limits.
Subject to Show Management approval, food samples and beverage sizes cannot be more than three ounces. Any food sampling requires a valid Washington State Food Handlers Permit. Exhibitors are required to order booth porter service for cleaning. Please contact Show Management and Exhibitor Services for prior approval of food distribution. No selling of food or beverage to be consumed on-site is permitted by exhibitors. All food must be prepackaged for at-home consumption.
CLICK HERE for the Aramark Sample Food and/or Beverage Distribution Authorization Request form.
Fern Expo Services
Fern Expo will send you an email directly with their ordering portal, OneView. Please watch for an email in December to set up your account.
The following services can be ordered through Fern Expo:
- Forklift service from a private vehicle
- Carpet and furniture rental
- Exhibit cleaning
- Booth installation and dismantling
- Signage
- Advance warehouse and on-site shipping & receiving
DISCOUNT DEADLINE: January 24, 2025
For questions or assistance, please contact Fern directly:
exhibitorservices@fernexpo.com
ENHANCE YOUR COMPANY’S ONLINE EXHIBITOR LISTING
Your basic listing was uploaded to the website when you booked your booth. Within 24 hours you should have received an automated email to enhance your listing. This link can be used multiple times and you can make updates and changes to your listing until ONE day after the show commences. If you did not receive the link, please email our digital support rep, JenK@mpeshows.com.
Need help with your listing? Read the FAQs.
Learn more about the benefits of creating your enhanced listing.
Go from basic to ENHANCED!
MOVE-IN
Your Move-In packet will be mailed to you in January. It contains your Work Passes, daily entry Wristbands, and vehicle Move-in Pass. Your vehicle Move-In Pass will list your scheduled move-in day and timeframe. Click below to download the Move-in Map to view your scheduled timeframe:
This is the timeframe you can first start setting up, as well as the only time you can drive to the Loading Dock during the day, if needed. You can continue to work in your booth after that time and you can always use the Hand-Carried Freight Elevators the hours they are open (8:15 am - 5:30 pm during move-in). You can also use the Loading Dock anytime from 6 – 9:30 pm, as it is free of traffic during those times. If you are unsure of your booth number or move-in time, please email greenaned@mpeshows.com.
Please note that no pets or children under age 16 are permitted on the show floor during move-in. This will be strictly enforced by the Convention Center.
IMPORTANT: Work Passes must be visibly worn during all move-in hours and the daily wristbands are required for entry during show days. It's your responsibility to distribute the
work passes and wristbands to your on-site staff. Security has increased at the venue and you will be denied entry! Replacement wristbands cost $10.00 per wristband and can
be purchased at the Box Office in the Atrium Lobby.
Do not leave wristbands in your booth
as they are required to gain access to the show floor. You can leave wristbands and tickets in Will Call for staff arriving at a later time.
Move-Out
Sunday, February 23: 6:00 pm - 11:00 pm. Exhibitors can begin packing up their booth at 6:00 pm. Once completely ready to load out, find a show representative for a Move-Out Pass if you are using the Loading Dock or North Hand Carried Freight Elevator. Those exhibitors using the South Hand Carried Freight Elevator do not need a Move-Out Pass.
SHOW ENTRY
Wristbands are required and must be worn on your wrist for all exhibitor admission to the Convention Center during all hours of the Show. Please note that each day’s wristband is a different color and has the day of the week printed on it.
Wristband distribution to your staff is your responsibility. Wristbands are allocated based on the size of your exhibit space and will be mailed to you (January) in the Exhibitor Move-In Packet once your exhibit booth fees are paid in full. Unless otherwise specified, out-of-state and out-of-country exhibitors must be picked up at the Exhibitor Help Desk during move-in.
Do not leave wristbands in your booth as they are required to gain access to the show floor. You can leave wristbands and tickets in Will Call for staff arriving at a later time.
DIRECTIONS & PARKING
Please click on the links below to view and download direction maps to the following:
- SCC Loading Dock - 1315 Hubbell Place, Seattle WA 98101
- SCC Main Parking Garage - 1380 8th Avenue, Seattle WA 98101
- SCC South Hand-Carry Freight Elevator (access through the main garage, section Blue Aisle G)
- SCC North Hand-Carry Freight Elevator - 1509 9th Avenue, Seattle WA 98101
View the current rates, hours, and height restrictions of the SCC garages here.
OVERSIZED/LONG TERM PARKING
If you need access to parking due to the size of your vehicle or you want to avoid paying daily rates, we have rented a secure outdoor lot in Seattle located 10 miles from the Convention Center at 9645 Martin Luther King Jr Way S. The cost is $250.00 per vehicle (trailer included) from Move-In on Sunday, February 16, to final Move-Out on Monday morning, February 24. Please note the lot will only be
open specific hours (see page 16 of the Exhibitor Rules & Regulations).
To reserve oversized parking, please email michelled@mpeshows.com.
If you have already purchased oversized parking, your parking pass can be picked up at the Exhibitor Help Desk during move-in. Spaces are limited so please submit early!
SHOW INSURANCE
Proof of trade show insurance is mandatory for our shows. Coverage dates must include Move In and Move Out. Liability requirements are $1,000,000.
Please email a copy of your certificate to michelled@mpeshows.com to keep on file prior to show open.
It is required that we are listed on your policy as additional insured:
Marketplace Events LLC
2000 Auburn Dr Ste 200
Beachwood, OH 44122
Don't have an insurance provider? There are several companies which offer short term insurance for events, such as John Buttine Insurance, ACT insurance, or Hartford Insurance
SHOW HOTEL RATES
We are offering an exclusive hotel rate for Exhibitors and Speakers participating in the show for $158 per night at the Sheraton Grand Seattle, only one block from the Seattle Convention Center at 1400 6th Avenue in Seattle.
You're encouraged to reserve your room early - room nights and bed types are limited. Once all the rooms are reserved, the rate is no longer available.
You will not get this rate anywhere else or by calling the hotel directly. If you have questions, please call Group Travel Associates at (805) 496-1251; however, do not call them to book. You must make the reservation through the following link:
CLICK HERE TO RESERVE EXHIBITOR RATE
In addition, there are several downtown hotels that also offer discounts for anyone attending the Northwest Flower & Garden Festival. To see what hotels are participating and to make a reservation, click on the PLAN YOUR VISIT – HOTEL DEALS tabs. For most of the hotels you must make your reservation through the website. You may not receive the discounted rate by calling the hotel directly.
Please note that the hotels set aside a specified number of rooms at the discounted rate, and once they are all reserved the rate is no longer available.
SECURITY
There will be enhanced security onsite at the show. All show participants must wear a Work Pass during move-in and move-out and a daily Wristband during show days. This policy is mandatory – there will be no exceptions. If you forget or lose your exhibitor wristbands during show days, you must purchase more at the Box Office in the Atrium Lobby for $10.00 per wristband.
If you have any questions, please contact our office at 206.231.0140.
WARNING - SCAMS CIRCLING
We have been made aware that companies claiming to be affiliated with Marketplace Events LLC, such as but not limited to: International Fairs Directory, Events Global, Exhibition Housing Services, Global Travel Partners - are reaching out to our exhibitors offering attendee lists, sponsorship items, or hotel rates in exchange for your company information and/or banking/credit card information.
These companies do not have any business relationship with Marketplace Events LLC, nor have we given them authorization to use our Show names or Show-related information. We strongly recommend that all exhibitors be extremely vigilant when it comes to giving your information to any company that you are not familiar with. If you have any questions about whether or not a company is warranted in reaching out to you regarding your participation in the Show(s), please don't hesitate to reach out to your Exhibit Sales Consultant.
Marketing Opportunities
Sponsorship Opportunities and Booth Traffic Drivers
Get some extra bang for your buck at the Northwest Flower & Garden Festival! Work with us to get more people to your booth.
SOCIAL MEDIA
#LetsGetSocial
Don't forget to tag the Festival in your social media posts!
Hashtags: #NorthwestFlowerShow #NWFGS
In efforts to protect potential joint customers from fraudulent events and scammers, we request that you do not create your own Facebook Event. This helps us manage ticket sales for the event, and ensures that our team are available to support both
exhibitors and potential attendees with any questions, comments, or concerns that they have. Please feel free to reach out to your show manager or show marketing manager with your companies’ Facebook page and we can add you as a co-host to the
official event.
Click Here to go to our Facebook Event for 2024
Click Here for the Social Media Marketing Kit, where you can download show images to use on your website or social media posts to showcase that you'll be at the Festival
QUESTIONS?
Please contact:
Jeff Swenson, Show Manager
ph: 206.569.4656
JeffS@mpeshows.com
Michelle Derbes, Show Coordinator
ph: 206.620.0938
MichelleD@mpeshows.com
Greenane Davison, Exhibit Sales Consultant
ph:
206.620.0660
GreenaneD@mpeshows.com