Exhibitor Kit

Click here to set up your online Exhibitor Listing

Click here to review or edit your existing Exhibitor Listing

The Northwest Flower & Garden Festival, in order to ensure a minimal footprint does not mail the Exhibitor Kit. All of the forms, links, and information you need should be posted below - please carefully review this page as it will save you time, money, and hassles.
This page is always being updated as new information becomes available.

Questions? Contact:
Linda Knudsen
ph: 206.620.2573

Greenane Davison
ph: 206.620.0660

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Please carefully look over these forms. It can save you time, money, and hassles. The more informed you are, the smoother and successful things will go!

Show information will be posted shortly.

NEW FOR 2020:

  • Exhibitors are REQUIRED to have floor covering in their booth (excluding the Plant Market and Garden Artisan carpet area). You can order carpet from the show decorator or bring your own flooring materials. It should be professional-looking and clean and must cover your entire booth floor corner to corner. No partial floor coverings are permitted.
  • All exhibit spaces will have 8 feet tall black drape walls. This means all booths will be separated with 8 feet tall black drape.
  • Non-garden exhibitors will be asked to decorate their booth with extra plant or floral material.
  • Tables must be professionally skirted (no plastic) with floor-length skirting on all four sides. Any and all stored items, ranging from inventory to personal effects, must be stored completely out of sight.
  • Additional booth lighting is strongly recommended. You can order electrical through the venue or bring battery-operated lighting.

Take a look at our Booth Inspiration page for ideas on how to display at the Festival.


WSCC Exhibitor Services

Exhibitors can order the following temporary utilities through the Washington State Convention Center:

  • Electricity
  • Internet (WiFi)
  • Water and water drainage
  • Phone service & more

Click here to order. DISCOUNT DEADLINE:January 31st, 2020.

SHOW SPECIAL - The Convention Center has arranged a Point of Sale Internet Package for our exhibitors: $209 for two Wi-Fi connections plus 5 amps of power at the back of the booth. Supports point of sale and checking email during the show and throughout setup. Learn more and order here.

Fern Expo Services

All exhibitors will receive an email directly from Fern Expo in December with information on ordering:

  • Forklift service from a private vehicle
  • Carpet
  • Tables and chairs
  • Signage & more

Please keep an eye out for this email. DISCOUNT DEADLINE: January 31st, 2020.


Click the buttons below to set up your exhibitor listing
Exhibitor Listing Instructions   Submission Page


Your Move-In packet will arrive sometime in January. It contains your work passes, wristbands, load-in pass, and oversized vehicle parking pass (if applicable).

IMPORTANT: It's your responsibility to get these work passes and wristbands to your on-site staff. DO NOT misplace your wristbands or work passes - security has increased at the venue and you will be denied entry with NO exceptions! Replacement wristbands cost $10.00 per wristband, contact the show office if you need them.

Do not leave wristbands in your booth as you need them to gain access to the show floor. You can leave wristbands and tickets in Will Call for staff arriving at a later time.


Exhibitors can begin packing up their booth at 6:01pm on Sunday March 1st. Once your booth has been packed up, find a show representative for a move-out pass.
NEW FOR 2020: Please note that no vehicles will be allowed on the floor until aisle carpeting has been removed. This could take up to an hour after show close.


Proof of trade show insurance in mandatory for our shows. Coverage dates must include Move In and Move Out. Liability requirements are $1,000,000. We require a copy of your certificate emailed here to keep on file prior to show open.

It is required that we are listed on your policy as additional insured:

Marketplace Events LLC
33801 1st Way S, Suite 231        
Federal Way, WA 98003

Don't have an insurance provider? Buttine Insurance can offer coverage for show specific dates for $65. Click here for the order information. DEADLINE TO APPLY: February 1, 2020


We are continuing our partnership with GTA Meetings and offering our negotiated hotel rate of $135 per night for Exhibitors and Speakers participating in the show. This exclusive rate is for the downtown Seattle Sheraton Hotel and is only available online. To reserve the special Exhibitor rate at the Seattle Sheraton, click this link to book.

New This Year
A non-refundable deposit equal to one night's room and tax will be charged at the time of reservation. Upon check-in, the deposit will be applied towards your room's bill.

You're encouraged to reserve your room early - room nights and bed types are limited in availability.

You will not get this rate anywhere else or by calling the hotel or GTA meetings directly. If you have questions, please call the Reservations Department at (888) 233-9527 or our office at (206) 620-0938.

Marketing Opportunities

Show Poster and Seminar Guide Order Form

Order show posters and seminar guides to let your customers know you are exhibiting at the Festival at no charge to you.

Official "I'm exhibiting at ..." image

Download this image to place on your website or social media posts and showcase that you'll be at the Festival!

Social Media

Don't forget to tag the Festival in your social media posts!
Type @nwfgs on Facebook, Twitter, and Instagram to find us.