2020 Exhibitor Kit

Click here for instructions on how to set-up your online Exhibitor Listing.

Click here when you're ready to submit.

The Northwest Flower & Garden Festival, in order to ensure a minimal footprint does not mail the Exhibitor Kit. All of the forms, links, and information you need are posted below - please carefully review this page as it will save you time, money, and hassles.

This page is always being updated as new information becomes available.

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Please carefully look over the Exhibitor Manual. It can save you time, money, and hassles. The more informed you are, the smoother and successful things will go!

Click Here to Read the Exhibitor Manual



  • Exhibitors are REQUIRED to have floor covering in their booth (excluding the Plant Market and Garden Artisan carpet area). You can order carpet from the show decorator or bring your own flooring materials. It should be professional-looking and clean and must cover your entire booth floor corner to corner. No partial floor coverings are permitted.
  • All exhibit spaces will have 8 feet tall black drape walls. This means all booths will be separated with 8 feet tall black drape.
  • Additional booth lighting is strongly recommended. You can order electrical through the venue or bring battery-operated lighting.
  • Tables must be professionally skirted (no plastic) with floor-length skirting on all four sides. Any and all stored items, ranging from inventory to personal effects, must be stored completely out of sight.
  • Non-garden exhibitors will be asked to decorate their booth with extra plant or floral material.

Take a look at our Booth Inspiration page for ideas on how to display at the Festival.


WSCC Exhibitor Services

Exhibitors can order the following temporary utilities through the Washington State Convention Center:

  • Electricity
  • Internet (WiFi)
  • Water and water drainage
  • Phone service & more

Click here to order. DISCOUNT DEADLINE:January 31st, 2020.

SHOW SPECIAL - The Convention Center has arranged a Point of Sale Internet Package for our exhibitors: $209 for two Wi-Fi connections plus 5 amps of power at the back of the booth. Supports point of sale and checking email during the show and throughout setup. Learn more and order here.

Fern Expo Services

Please contact Fern Expo for information on ordering:

  • Forklift service from a private vehicle
  • Carpet
  • Tables and chairs
  • Signage & more

Email: exhibitorservices@fernexpo.com


Click the buttons below to set up your exhibitor listing
Exhibitor Listing Instructions   Submission Page


Your Move-In packet will be mailed to you sometime in January. It contains your work passes, wristbands, load-in pass, and oversized vehicle parking pass (if applicable).

IMPORTANT: It's your responsibility to get these work passes and wristbands to your on-site staff. DO NOT misplace your wristbands or work passes - security has increased at the venue and you will be denied entry! Replacement wristbands cost $10.00 per wristband and be purchased at the box office in the Atrium Lobby.

Do not leave wristbands in your booth as you need them to gain access to the show floor. You can leave wristbands and tickets in Will Call for staff arriving at a later time.


Exhibitors can begin packing up their booth at 6:01pm on Sunday March 1st. Once your booth has been packed up, find a show representative for a move-out pass.
NEW FOR 2020: Please note that no vehicles will be allowed on the floor until aisle carpeting has been removed. This could take up to an hour after show close.


Please click on the links below to view and download direction maps to the following:

View the current rates, hours, and height restrictions of the WSCC garages here.


If you need access to oversized parking, we have secured a lot near the Seattle stadiums during the show. The cost is $150.00 per vehicle (trailer included) from Move-In on Monday, February 24 to final Move-Out thru Sunday March 1st. To pay for oversized parking, please email michelled@mpeshows.com.

If you have already purchased oversized parking, your parking pass will be included in your move-in packet which will be mailed in January. Spaces are limited so please submit early!


Proof of trade show insurance in mandatory for our shows. Coverage dates must include Move In and Move Out. Liability requirements are $1,000,000. We require a copy of your certificate emailed here to keep on file prior to show open.

It is required that we are listed on your policy as additional insured:

Marketplace Events LLC
33801 1st Way S, Suite 231        
Federal Way, WA 98003

Don't have an insurance provider? Buttine Insurance can offer coverage for show specific dates for $65. Click here for the order information. DEADLINE TO APPLY: February 1, 2020


We are continuing our partnership with GTA Meetings and offering our negotiated hotel rate of $135 per night for Exhibitors and Speakers participating in the show. This exclusive rate is for the downtown Seattle Sheraton Hotel and is only available online. To reserve the special Exhibitor rate at the Seattle Sheraton, click this link to book.

New This Year
A non-refundable deposit equal to one night's room and tax will be charged at the time of reservation. Upon check-in, the deposit will be applied towards your room's bill.

You're encouraged to reserve your room early - room nights and bed types are limited in availability.

You will not get this rate anywhere else or by calling the hotel or GTA meetings directly. If you have questions, please call the Reservations Department at (888) 233-9527 or our office at (206) 620-0938.


There will be enhanced security onsite at the show. Wearing a Work Pass during move-in and move-out and wearing a wristband during show days are mandatory – there will be no exceptions. If you forget or lose your exhibitor wristbands during show days, you must purchase more at the box office for $10.00 per wristband.

If you have any questions, please contact our office at 206.231.0140. 


We have been made aware that companies claiming to be affiliated with Marketplace Events LLC, such as but not limited to: International Fairs Directory, Events Global, Exhibition Housing Services, Global Travel Partners - are reaching out to our exhibitors offering attendee lists, sponsorship items, or hotel rates in exchange for your company information and/or banking/credit card information.

These companies do not have any business relationship with Marketplace Events LLC, nor have we given them authorization to use our Show names or Show-related information. We strongly recommend that all exhibitors be extremely vigilant when it comes to giving your information to any company that you are not familiar with. If you have any questions about whether or not a company is warranted in reaching out to you regarding your participation in the Show(s), please don't hesitate to reach out to your Exhibit Sales Consultant.

Marketing Opportunities

Show Poster and Seminar Guide Order Form

Order show posters and seminar guides to let your customers know you are exhibiting at the Festival at no charge to you.

Official "I'm exhibiting at ..." image

Download this image to place on your website or social media posts and showcase that you'll be at the Festival!

Social Media

Don't forget to tag the Festival in your social media posts!
Type @nwfgs on Facebook, Twitter, and Instagram to find us.


QUESTIONS? Click Here 

or contact:

Greenane Davison, Exhibit Sales Consultant
ph: 206-620-0660

Michelle Derbes
ph: 206.620.0938